Grant County Public Records
How to Find Public Records in Grant County in 2026
Members of the public seeking government documents in Grant County, Indiana, may access a broad range of publicly available information through official county and state channels. GrantINRecords.us aggregates publicly available data that may assist individuals in locating records maintained by Grant County agencies. The categories of records that may be found through official sources include:
- Court records (civil, criminal, probate, and family court filings)
- Property records (deeds, mortgages, and liens)
- Vital records (birth, death, marriage, and divorce)
- Tax and assessment records
- Business licenses and permits
- Voting and election records
- Law enforcement records (where permitted by law)
- County commission meeting minutes and agendas
Records can be searched through official court resources, clerk offices, public access terminals, and online tools.
Online Access:
The Indiana Courts case search portal provides public access to court case information statewide, including Grant County proceedings. The Grant County Recorder's office maintains property-related documents through the Indiana state recorder portal. Some records are available without registration; others may require identity verification depending on the record type.
In-Person Requests:
Members of the public may inspect records in person at the relevant county office. The Grant County Clerk's Office is located at 101 E. 4th Street, Marion, IN 46952. Standard business hours are Monday through Friday, 8:00 AM to 4:00 PM. Requestors should present a written or verbal description of the records sought and may be asked to complete a request form.
Written/Mail Requests:
Written requests should be directed to the appropriate office by mail, identifying the record type, date range, and any known case or document numbers. Under Indiana Code § 5-14-3-9, agencies are required to respond to public records requests within a reasonable time, with a statutory deadline of 24 hours for denial and seven days for fulfillment in most circumstances.
Phone/Email:
- Grant County Clerk: (765) 668-8121
- Grant County Recorder: (765) 668-8871
What Are Public Records in Grant County?
Public records in Grant County are defined under Indiana's Access to Public Records Act (Indiana Code § 5-14-3-2) as any writing, paper, report, study, map, photograph, book, tape, recording, or other material that is created, received, retained, maintained, or filed by or with a public agency. The following record types are maintained by Grant County offices:
| Record Type | Maintaining Office |
|---|---|
| Civil and criminal court records | Grant County Circuit and Superior Courts |
| Probate and family court records | Grant County Circuit Court |
| Property deeds, mortgages, liens | Grant County Recorder |
| Vital records (birth, death, marriage) | Grant County Health Department / Indiana State Department of Health |
| Property tax and assessment records | Grant County Assessor / Auditor |
| Business licenses and permits | Grant County Clerk / relevant municipal offices |
| Voting and election records | Grant County Election Board |
| Meeting minutes and agendas | Grant County Auditor |
| Law enforcement records | Grant County Sheriff's Office |
| Land use and zoning records | Grant County Plan Commission |
The Indiana Judicial Branch public records page provides guidance on accessing court-related documents and clarifies which records are available through the judiciary versus county clerk offices.
Is Grant County an Open Records County?
Grant County operates in full compliance with Indiana's statewide open records framework. Under Indiana Code § 5-14-3-3, any person may inspect and copy the public records of any public agency during regular business hours. Indiana's Access to Public Records Act (APRA) establishes the legal presumption that government records are open to the public unless a specific statutory exemption applies.
As stated by the Indiana Public Access Counselor, "The Access to Public Records Act reflects Indiana's commitment to open government and the public's right to know how their government operates." The law applies to all county agencies, boards, commissions, and offices within Grant County, including the courts, recorder, assessor, auditor, and sheriff.
The Indiana Public Access Counselor's office provides advisory opinions and guidance on APRA compliance, and members of the public who believe a request has been improperly denied may file a complaint with that office. The Grant County local court directory provides contact information for judicial offices subject to these requirements.
How Much Does It Cost to Get Public Records in Grant County?
The current fee structure for public records in Grant County follows the limits established under Indiana's Access to Public Records Act. Fees vary by record type and the office maintaining the record.
Standard Copy Fees:
| Fee Type | Standard Rate |
|---|---|
| Paper copies (letter/legal size) | $0.10 per page (standard rate under APRA) |
| Certified copies (court records) | Varies; set by statute per document type |
| Certified copies (vital records) | $8.00 per copy (Indiana State Department of Health rate) |
| Electronic records | No charge for inspection; nominal fee may apply for reproduction |
| Search fees | Not permitted under APRA for standard requests |
Pursuant to Indiana Code § 5-14-3-8, agencies may charge only the actual cost of copying and are prohibited from charging for the time spent searching for or retrieving records. Certification fees for court documents are set by the Indiana Supreme Court and may differ from general copy fees. Accepted payment methods at county offices include cash, check, and money order; some offices accept credit or debit cards. Fee waivers are not broadly mandated under Indiana law, but agencies retain discretion to waive fees in individual cases.
Does Grant County Have Free Public Records?
Free inspection of public records is available in Grant County. Under Indiana's Access to Public Records Act, any person has the right to inspect public records at no charge during regular business hours. The obligation to pay arises only when a requestor seeks physical or electronic copies of documents.
The following resources provide free access to Grant County records:
- The MyCase Indiana Courts case search portal allows free online inspection of court case information, including case status, party names, and hearing dates, without registration.
- The Grant County Recorder's office provides free in-person inspection of property records at the public counter during business hours.
- The Grant County Assessor's office provides free access to property assessment data through the county's online GIS and assessment portal.
- The Indiana State Library and county public libraries maintain free access to historical records and microfilm collections.
As noted by the Indiana Judicial Branch, "Official records of court proceedings may only be obtained directly from the court maintaining a particular record," and inspection at the courthouse is available at no cost to the public.
Who Can Request Public Records in Grant County?
Any person may request public records in Grant County, regardless of residency, citizenship, or stated purpose. Indiana's Access to Public Records Act does not require requestors to be Indiana residents, to provide identification, or to explain the reason for their request when seeking standard public records.
Specific provisions apply in the following circumstances:
- Identification: Requestors are not required to identify themselves for most public records. However, certain sensitive record categories — such as law enforcement records or records containing personal identifying information — may require the requestor to demonstrate a legitimate interest or provide identification.
- Purpose: Agencies may not condition access to public records on the requestor's stated purpose, except where a specific statutory exemption applies.
- Non-residents: Non-residents of Indiana retain the same rights as residents under APRA.
- Personal records: Individuals seeking their own records (e.g., criminal history, court filings) follow the same process as any other requestor, though additional verification may be required for records containing sensitive personal data.
- Third-party records: Requests for records pertaining to other individuals are subject to the same access rules, with exemptions applying to records that are sealed, confidential, or otherwise protected by statute.
What Records Are Confidential in Grant County?
Certain records maintained by Grant County agencies are exempt from public disclosure under Indiana law. The primary exemptions are codified in Indiana Code § 5-14-3-4, which identifies categories of records that agencies are required or permitted to withhold.
Confidential and exempt record categories include:
- Sealed court records: Records sealed by judicial order are not available for public inspection.
- Juvenile records: Records pertaining to juvenile proceedings are confidential under Indiana Code Title 31.
- Ongoing investigation records: Law enforcement investigatory records compiled for the purpose of an active criminal investigation are exempt from disclosure.
- Personal identifying information: Social Security numbers, financial account numbers, and similar data are redacted from public records prior to release.
- Medical records: Records protected under HIPAA and Indiana medical privacy statutes are not subject to public disclosure.
- Adoption records: Adoption proceedings and related documents are sealed under Indiana law.
- Child welfare and protective services records: Records maintained by the Department of Child Services are confidential.
- Personnel records: Employee personnel files are exempt, with limited exceptions for records of disciplinary action against public employees.
- Trade secrets and proprietary business information: Submitted business records containing trade secrets are protected from disclosure.
- Security plans and infrastructure details: Records relating to the security of public facilities or critical infrastructure are exempt.
Agencies applying exemptions are required to identify the specific statutory basis for withholding any record. Members of the public who dispute a denial may seek an advisory opinion from the Indiana Public Access Counselor or pursue judicial review.
Grant County Recorder's Office: Contact Information and Hours
Grant County Recorder's Office
101 E. 4th Street, Room 207
Marion, IN 46952
(765) 668-8871
Grant County Recorder
Office Hours:
Monday – Friday: 8:00 AM – 4:00 PM
Closed on state and federal holidays.
Grant County Clerk's Office
101 E. 4th Street
Marion, IN 46952
(765) 668-8121
Grant County – Indiana Judicial Branch
Office Hours:
Monday – Friday: 8:00 AM – 4:00 PM
Grant County Circuit Court
101 E. 4th Street
Marion, IN 46952
(765) 668-8121
Grant County local court directory
Grant County Assessor's Office
401 S. Adams Street, Suite 15
Marion, IN 46953
(765) 668-6552
Grant County Health Department
(Vital Records)
401 S. Adams Street
Marion, IN 46953
(765) 662-0330
Grant County Sheriff's Office
(Law Enforcement Records)
215 E. 4th Street
Marion, IN 46952
(765) 662-9836